Job Responsibility
Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
Assess staff performance and provide coaching and guidance to ensure maximum efficiency
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Manage schedules and deadlines
Monitor inventory of office supplies, and the purchasing of new material with attention to budgetary constraints
Monitor and manage company transportation and cost.
Monitor costs and expenses to assist in budget preparation
Oversee facilities services, maintenance activities and contractors team (e.g electricians, aircon technician)
Organize and supervise other office activities (recycling, renovations, event planning etc.)
Ensure operations adhere to policies and regulations
Keep abreast with all organizational changes and business developments.
Job Duties
A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.
The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.
Requirements
- Bachelor’s degree in business administration, management, or a related field.
- Proven experience as an administration manager or at least 2 years’ experience as Administration Manager.
- In-depth understanding of office management procedures and departmental and legal policies
- Familiarity with financial and facilities management principles
- Proficient in MS Office
- Strong problem-solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
- Excellent organizational and multitasking abilities
- A team player with leadership skills
- Ability to plan for and keep track of multiple projects and deadlines.
- Familiarity with budget planning and enforcement, human resources, and customer service procedures.
- Willingness to continue building skills through educational opportunities
